Data Entry Clerk/File Clerk
Location: Harlingen, TX
Supporting the Most Exciting and Meaningful Missions in the WorldData Entry Clerk/File Clerk
Location: Harlingen, TX
These SCA Positions Pay $11.79/HOUR for the Data Entry portion and $11.71/HOUR for the File Clerk portion.
The File Clerk (General Clerk I) is responsible for providing administrative support to those personnel supporting the adjudication process of individuals who have applied for immigration and citizenship benefits. The Data Entry Operator II is responsible for providing administrative support to those personnel supporting the adjudication process of individuals who have applied for immigration and citizenship benefits.
Essential duties and responsibilities for the position include the following:
Follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence
Examines incoming material and codes it numerically, alphabetically, or by subject matter
Stores forms, letters, receipts, or reports in paper form or enters necessary tracking information into electronic records
Films or scans documents for storage and retrieval
Ensures that new information is added to the files in a timely manner and may destroy outdated file material according to policy or transfer them to inactive storage
Checks files at regular intervals to make sure that all items are correctly sequenced and placed. Searches for missing record materials
Where applicable, operates mechanized shelving units that rotate to bring the needed records to them. Assists with the implementation of changes to the filing system when established by supervisory personnel
Finds requested records, charges out, and forwards them to the requestor
Makes copies of records according to policy and distributes them to appropriate personnel or offices. Use computerized filing and retrieval systems to access information. Enter the document’s identification code, obtain the location, and then pull the document
Request documents from other offices and other file locations as required
Enters information from source documents directly into various government agency automated systems using formatted input screens
Modifies, updates, and corrects data contained in automated systems such as; applications, petitions, forms, supplemental documentation, decisions and other applicable documents
Performs data inquiries and searches on automated systems
Generates record and reports from these systems
Performs name and identification number searches
Provides responses to government agency to special inquiries, file extractions, conformance audits, and data-file reconciliation efforts.
Requires the application of training, experience and judgement in selecting procedures to be followed in searching for, interpreting, selecting, or coding items
Ability to obtain and maintain a government clearance (if not already cleared)
Must successfully complete a drug screening
Must be computer literate, be able to enter data at a reasonable rate, express or exchange ideas by the spoken word
Must pass the PAE Core Skills Computer Assessment
Ability to stand, walk, and sit or any combination thereof for long periods of time
Must be able to lift up to 45 pounds, bend, carry, kneel, and climb
Strong attention to detail
Other Essential Qualifications:
Ability to work effectively and efficiently in a team environment and relate well to others
Ability to show initiative and commitment to the company’s goals
Ability to readily adapt to changing requirements
Strong commitment to performing and producing at the highest level of quality at all times
Ability to manage individual workflow effectively and improve processes when necessary
Ability to communicate clearly and effectively with coworkers both in written and verbal communications
Positive attitude focused on customer satisfaction
Minimum Experience, Education and Licensure:
High School Diploma or equivalent
At least 1 year of prior administrative and/or customer service experience
Comprehension of basic computer programs
1 year of experience utilizing Microsoft Office, including Excel
Prior experience working with the public is preferred.
While performing the duties of this job, the employee is occasionally required to sit or stand for long periods of time, stand; walk; use hands and fingers to handle, or feel objects, office equipment, or supplies. Use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must also be able to conduct repetitive body movements, push, reach, stoop and/ or bend and lift up to 45 pounds repetitively at times.
This position is primarily performed in a traditional office environment, but may also include all other work environments as required.
PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.