Administrative Clerk - Amtrak - Boston
Location: Boston, MA
Aramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the world's leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities. Aramark is recognized as one of the World's Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more atwww.aramark.com or connect with us onFacebook andTwitter.
Job Summary:Administrative Clerks are responsible for assisting managers with administrative tasks such as ordering inventory and logging invoices. This individual works closely with the Production Manager/Location Manager to ensure that products are ordered, logged and reported in a timely fashion.
Essential Tasks and Responsibilities:
- Enter data and process transactions in Warehouse Inventory Management System (WIMS) database.
- Conduct Quality Assurance (QA) verification audits for both inbound and outbound orders, in the commissary (including cooler/freezer), at the Amtrak railyard/train platform, and on board Amtrak trains, effectively communicate and help resolve all discrepancies identified.
- Ensure that the QA Process VPS Tools and Business Process SOPs are in compliance; communicate any deviations immediately to management.
- Assist with problem solving, determining root causes to transactional issues and developing appropriate sustainable solutions.
- May be asked to assist with Centralized Purchasing process as well as executing Warehouse to Warehouse Transfers.
- Maintain files at the location, answer internal and external calls, use electronic equipment such as scanners, tablets, computers, printers, copiers, etc.
- Participate in End of Month (EOM) inventory process and periodic cycle counts as required.
- Utilize various reports (such as Negative Usage) to identify trends and areas for transactional process improvement.
- Prepare communication materials for management and for the hourly staff including, but not limited to: bulletin boards, schedules, memos, etc.
- May operate vehicles such as golf carts and non-DOT trucks/vans (requirement may vary by location). If vehicle operation is required, must meet Aramark's CMV policy requirements, as well as safely operate vehicles in a manner consistent with safe work procedures and in accordance with operating guidelines.
- Maintain a professional image, including conforming to communicated dress codes and maintaining proper hygiene when reporting to work and performing job duties.
- Perform duties as a member of a team where duties and responsibilities will be shared and adjusted to the client and/or commissary needs.
- Comply with all OSHA Safety and MSDS Standards, and all Company work rules, policies and procedures.
- Maintain a professional attitude towards co-workers, management, client employees and visitors to the facility.
- Set high personal standards of performance and accept responsibility and accountability for all actions.
- Other duties as assigned.
- Possess excellent verbal and written communication skills, including the ability to communicate professionally in person, by phone and through email.
- Must be able to work in a fast-paced environment while interacting with staff at all levels, and remaining positive, proactive and resourceful.
- Demonstrates initiative and the ability to work efficiently and independently
- Basic computer skills required, including use of technology (scanners, tablets, printers, copiers, etc.) and Microsoft Office programs, as well as cloud based systems.
- Able to read and understand various reports and take appropriate action.
- Must possess a high level of accuracy, attention to detail and is well organized.
- An understanding of inventory flow and accountability.
- Work well and collaboratively as part of a team, with a high level of professionalism and confidentiality.
- Excellent customer service skills and follow through.
- Flexibility in working a rotating schedule, including but not limited to nights, weekends, and holidays, and a reliable attendance record.
- Repetitive motion is required; involving typing, filing and use of hands and wrists.
- Ability to lift and move up to 50 pounds.
- Position requires working in both extreme heat and extreme cold.
- Ability to stand and walk for extended periods of time.
- Must have/maintain a valid driver's license and be able to meet and maintain Aramark CMV policy employment requirements (only if vehicle operation required, location-specific).
- High school diploma or equivalent
- 2 - 3 years work experience in food service
- Ability to walk and stand for extended periods of time
Work Environment:Unit offices, back-of-house, and other locations on campus.
Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran