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Executive Assistant

Company: N/A

Location: New York, NY

Pay: $24.00 - $30.00 /Hour

Contact Information

Name: Robert Burke
Phone: n/a
Fax: n/a
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Job Description

Key job functions: 
• Become the go-to person for a team of senior level executives 
• Administration: Phone management for senior investment professionals and backup phones for investment team as needed 
• Calendar: Heavy calendar management skills required on a global basis. Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client-related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings. 
• Travel & Expense: Heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests 
• Client reporting: Update presentation materials and excel spreadsheets, send reports to clients as needed. 
• Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role. 

Job Requirements

• Experience working with Microsoft office suite is required, with particular expertise in PowerPoint and Excel. Concur experience is also required. 
• Strong written and oral communication skills. 
• Time management skills, ability to work independently 
• Attention to detail 
• Bachelor’s degree required 
• Resourcefulness and ability to solve problems creatively is extremely important. 
• Experience at a financial institution and familiarity with financial markets is required. 
• A willingness to be flexible and juggle multiple deadlines simultaneously is important.