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Operations Coordinator

Company: N/A

Location: West Lafayette, IN

Pay: N/A

Contact Information

Name: Dave Harrow
Phone: n/a
Fax: n/a
Apply Online

Job Description

Job Description:

Internal Responsibilities:

 Customer Purchasing Interface and Coordination

o  Proposal Development

●  Point of Contact for assigned Proposals

 Track and Deliver Questions/Answers for Butler/Customer

 Work with Vice President on Engineering Subject Matter Expert for Quote

 Drive schedule for internal quote delivery including:

o  Hours to Execute

o  Engineering Exceptions

o  Engineering Assumption

 Submit Proposal to appropriate customer required location (System, E-mail, etc.)

o  Purchase Order Maintenance

●  Execution Date Extensions

●  Funding Tracking and Update Requests

o  Purchase Order Review and Acceptance

●  Review for compliance to Proposal(s)

●  Collect internal approval signatures

●  Ensure deliver to customer as required

●  Maintain Archieve of Active and InActive Purchase Orders

 Project Maintenance

o  Project Setup

o  Project Tracking

o  Employee Assignments

o  Project Costing and Spend Reporting

 Invoice Validation

o  Validate Invoicing reflects weekly timecard actuals

o  Work with Payroll and Invoicing Administration on corrective actions to invoicing and time cards

 Customer Maintenance

o  Interface with and understand customer project requirements to ensure proper project invoicing

o  Interface with Engineering Leads and Project Managers to ensure projects meet execution requirements

 Reporting and Metrics

o  Coordinate Monthly Purchase Order metric data for submittal to customer

o  Track Proposal Wins/Losses

o  Maintain active Purchase Order spend and Delivery Dates Report (Vice President Weekly Review)

o  Provide supporting data for customer required metrics (KPI)

Job Requirements

Soft Skills:

o  Strong written and verbal communication across all levels of the organization and customer base

o  Strong business operations and financial acumen

o  Able to multi task and change focus quickly to meet business direction changes

o  Work independent and develop reporting rhythm with Vice President

Computer Skill:

o  Must be proficient in Microsoft Word

o  Must be proficient in Microsoft Excel with emphasis on equations, data analysis, and pivot tables

Min years of experience: (3-5 years of experience with focus on responsibilities listed above)

Degree Requirements:  Business, Engineering or Technical degree preferred or equivalent experience required

Document Number




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J. Rothchild